What is A Wedding Planner: One Month Before the Wedding

  Around one month before the wedding, the real work gets started.  This is when we start doing the stuff that every bride needs help with...the backbone of coordinating the wedding.   At this time, we will visit the venue and put all the eliminates that we've been spending months preparing together.  The first thing we'll do is go over your vendors and make sure I have the correct contact information.  The next item on the list is to create a wedding day agenda.  I have an example of one below.  It typically begins the day before the wedding, we'll then go through your pre-wedding beauty preparations, your vendor arrival times, pre-ceremony photography schedule, your ceremony details, and finally the flow of your reception.
   We then will take a little walk around the venue and discuss set-up and floor plan.  A week after this meeting takes place, I will send over a tentative copy of your agenda, your floor plan, and your set-up checklist.  It is then the bride's task to make sure that I have a completed copy of these documents one week from the wedding date at the latest.

Vela/Pence Final Agenda

Friday, May 10, 2013: 

10:00am-         Bridal Party arrives at Allure for mani’s and pedi’s

                        Afterwards they head to The Grove for lunch

12:00pm-         Rentals arrive at Stonewall Ranch by this time

3:30pm-           Participants arrive at Driftwood Estates Winery (4001 Elder Hill Road, 78619)

                        Chris collects final vendor payments

4:00pm-          Rehearsal begins

5:00pm-           Rehearsal is complete

                        The Fairytale Effect staff set-up for rehearsal dinner at Stonewall Ranch (Rachel

collects rentals and décor for wedding)

6:00pm-          Salt Lick catering arrives at Stonewall Ranch to set-up food

7:00pm-          Guests arrive for the rehearsal dinner at Stonewall Ranch (10301 Wagon Road

West, 78736)

Saturday, May11, 2013:

2:30pm-           Bride and bridesmaids arrive at Driftwood Estates to relax and get ready for the

day

2:45pm-           Cassie Speck arrives at the venue to fix the bride’s hair

                       

3:00pm-           The Fairytale Effect staff arrive at the venue and check in with bridal party before

setting-up.  Set-up begins with cake table.

                        DJ RJ with Music for Life arrives on site and begins setting-up sound for

ceremony music

3:30pm-           Sweet Treats arrives and sets-up the cupcakes

4:00pm-          Groom and groomsmen arrive and begin getting ready

Becky with Bouquets of Austin arrives to set-up florals

Tyler Schmidtt arrives

4:30pm-           The Fairytale Effect staff begins pinning boutonnières

                        Bride Sarah is dressed and ready for first glance

4:45pm-           Bride and Groom first glance in the vineyard

5:00pm-           Bridesmaids are dressed and ready for photos

5:15pm-            Family members arrive at the venue and The Fairytale Effect staff pins flowers

5:20pm-           Bridal party photos

5:40pm-           Family photos

6:00pm-          Full wedding photos

                        Flores arrives and sets-up the buffet

6:10pm-           Grooms party photos

                        Sarah returns to the bridal suite to relax before the ceremony

6:15pm             Cody Vela and Regi Huber arrive at the ceremony site to run through sound

check and set-up for ceremony music

6:30pm-           Photos are complete

                        Prelude music begins for early guests

                        Rick and Anderson are stationed at the ceremony entrance to escort guests

and handout programs.  Amanda Reedy is stationed at the sign-in table.

                        Judge Rex Baker arrives at the venue

                        Flores arrives to set-up the buffet

6:50pm-           Participants line-up for the processional in this order:

1)    Grandmother of the Groom, Margie Anderson ushered by Dana Smith

2)    Step Mother of the Groom, Sonya Pence ushered by Dana Smith

                                      Followed by Father of the Groom, Bert Pence

3)    Mother of the Groom, Serene ushered by Rick Shirley

4)   Grandmother of the Bride, Erica Vela ushered by Justin Hillhouse

5)    Judge Rex Baker followed by Groom, Hunter Pence

6)   Bridal Party

Chelsea Wilson escorted by Zac Morgan

Lindsey Orlando escorted by Justin Hillhouse

Lenae Shirley escorted by Rick Shirley

Royale Price escorted by Anderson Price

Laura Nienkerk escorted by Dana Smith

Maid of Honor, Sara Betts escorted by Best Man, Chris Betts

7)   Flower Girl, Sienna Shirley

8)   Bride, Sarah escorted by Grandfather of the Bride, Eddie and Father

of the Bride, Harry

7:00pm-          Processional begins:

                                    ___________________________________ plays for the wedding party

                                    ___________________________________ plays for the entrance of the bride

7:30pm-           Ceremony is complete

                        “Walking on Sunshine/Halo” plays for the recessional

                        Guest are invited into the reception area for drinks and hors d'oeuvres

                        The Fairytale Effect staff moves chairs over to the reception area

                        The Fairytale Effect Staff delivers bride and groom meals for the private dinner

Couple eats dinner

7:45pm-           Guests are invited to buffet

8:00pm-          Bride and Groom are in place and ready to be introduced

8:05pm-           Guests are directed their attention to the tasting room as Bride and

Groom are introduced to the dance floor as:

Mr. and Mrs. Hunter Pence

                   “Can’t Help Falling in Love” (Ingrid Michaelson) is played for the first dance

                        “What a Wonderful World” is played for the father/daughter dance:

                                    Sarah dances with Harry

                                    Sarah dances with Eddie

                        _______________________________________________ is played for the mother/son dance:

                                    Hunter dances with Serene

                                    Hunter dances with Sonya

8:30pm            Hunter and Sarah thank the guests

                        Toasts are given by Bert, Chris and Sara

                        “The Way I am Plays” plays for the cake cutting

8:40pm            Anniversary dance

                        “I Gotta Feelin’” plays for the wedding party dance

                        Open Dancing- Hunter and Sarah greet the tables

10:15pm-          Bouquet and Garter toss

10:45pm-         “Don’t Stop Believing” plays for last dance

10:50pm-         Line-up for the send-off.  Bird seed is passed out by Sara Betts, Laura Nienkerk

and Lindsey Olsen 

11:00pm-          Send-off with birdseed

                        Clean up begins

12:00am           All vendors are off site