We then will take a little walk around the venue and discuss set-up and floor plan. A week after this meeting takes place, I will send over a tentative copy of your agenda, your floor plan, and your set-up checklist. It is then the bride's task to make sure that I have a completed copy of these documents one week from the wedding date at the latest.
Vela/Pence Final Agenda
Friday, May 10, 2013:
10:00am- Bridal Party arrives at Allure for
mani’s and pedi’s
Afterwards they head to The
Grove for lunch
12:00pm- Rentals arrive at Stonewall Ranch by
this time
3:30pm- Participants arrive at Driftwood
Estates Winery (4001 Elder Hill Road, 78619)
Chris collects final
vendor payments
4:00pm- Rehearsal begins
5:00pm- Rehearsal is complete
The Fairytale Effect
staff set-up for rehearsal dinner at Stonewall Ranch (Rachel
collects rentals and décor for
wedding)
6:00pm- Salt Lick catering arrives at
Stonewall Ranch to set-up food
7:00pm- Guests arrive for the rehearsal dinner
at Stonewall Ranch (10301 Wagon Road
West, 78736)
Saturday, May11, 2013:
2:30pm- Bride and bridesmaids arrive at
Driftwood Estates to relax and get ready for the
day
2:45pm- Cassie Speck arrives at the venue to
fix the bride’s hair
3:00pm- The Fairytale Effect staff arrive at
the venue and check in with bridal party before
setting-up. Set-up begins with cake table.
DJ RJ with Music for
Life arrives on site and begins setting-up sound for
ceremony music
3:30pm- Sweet Treats arrives and sets-up the
cupcakes
4:00pm- Groom and groomsmen arrive and begin
getting ready
Becky with Bouquets of Austin
arrives to set-up florals
Tyler Schmidtt arrives
4:30pm- The Fairytale Effect staff begins
pinning boutonnières
Bride Sarah is dressed
and ready for first glance
4:45pm- Bride and Groom first glance in the vineyard
5:00pm- Bridesmaids are dressed and ready for
photos
5:15pm- Family members arrive at the venue
and The Fairytale Effect staff pins flowers
5:20pm- Bridal party photos
5:40pm- Family photos
6:00pm- Full wedding photos
Flores arrives and
sets-up the buffet
6:10pm- Grooms party photos
Sarah returns to the
bridal suite to relax before the ceremony
6:15pm Cody Vela and Regi Huber arrive at
the ceremony site to run through sound
check and set-up for ceremony
music
6:30pm- Photos are complete
Prelude music begins for
early guests
Rick and Anderson are
stationed at the ceremony entrance to escort guests
and handout programs. Amanda Reedy is stationed at the sign-in
table.
Judge Rex Baker arrives
at the venue
Flores arrives to set-up
the buffet
6:50pm- Participants line-up for the
processional in this order:
1)
Grandmother of the Groom, Margie
Anderson ushered by Dana Smith
2)
Step Mother of the Groom, Sonya
Pence ushered by Dana Smith
Followed
by Father of the Groom, Bert Pence
3)
Mother of the Groom, Serene
ushered by Rick Shirley
4)
Grandmother of the Bride, Erica
Vela ushered by Justin Hillhouse
5)
Judge Rex Baker followed by
Groom, Hunter Pence
6)
Bridal Party
Chelsea Wilson escorted by Zac
Morgan
Lindsey Orlando escorted by
Justin Hillhouse
Lenae Shirley escorted by Rick
Shirley
Royale Price escorted by Anderson
Price
Laura Nienkerk escorted by Dana
Smith
Maid of Honor, Sara Betts
escorted by Best Man, Chris Betts
7)
Flower Girl, Sienna Shirley
8)
Bride, Sarah escorted by
Grandfather of the Bride, Eddie and Father
of the Bride, Harry
7:00pm- Processional begins:
___________________________________
plays for the wedding party
___________________________________
plays for the entrance of the bride
7:30pm- Ceremony is complete
“Walking on
Sunshine/Halo” plays for the recessional
Guest are invited into
the reception area for drinks and hors d'oeuvres
The Fairytale Effect
staff moves chairs over to the reception area
The Fairytale Effect
Staff delivers bride and groom meals for the private dinner
Couple eats dinner
7:45pm- Guests are invited to buffet
8:00pm- Bride and Groom are in place and ready
to be introduced
8:05pm- Guests are directed their attention
to the tasting room as Bride and
Groom are introduced to the dance
floor as:
Mr. and Mrs. Hunter Pence
“Can’t Help Falling in Love”
(Ingrid Michaelson) is played for the first dance
“What
a Wonderful World” is played for the father/daughter dance:
Sarah dances
with Harry
Sarah dances
with Eddie
_______________________________________________
is played for the mother/son dance:
Hunter
dances with Serene
Hunter
dances with Sonya
8:30pm Hunter and Sarah thank the guests
Toasts are given by
Bert, Chris and Sara
“The Way I am Plays”
plays for the cake cutting
8:40pm Anniversary dance
“I Gotta Feelin’” plays
for the wedding party dance
Open Dancing- Hunter and
Sarah greet the tables
10:15pm- Bouquet and Garter toss
10:45pm- “Don’t Stop Believing” plays for last
dance
10:50pm- Line-up for the send-off. Bird seed is passed out by Sara Betts, Laura
Nienkerk
and Lindsey Olsen
11:00pm- Send-off with birdseed
Clean up begins
12:00am All vendors are off site
